Itemised expense lines
Use up to 20 SGD expense lines per form, with the date, category, business purpose, receipt reference and amount for each item.
Free ✳Editable templateEvery little expense.
Every little expense.
All together.
Download an editable expense claim form for employee reimbursements. Keep the business purpose, SGD amount, receipt reference and review status together.
Free Excel workbook · SGD expense totals · Manual approval and reimbursement record · No automated payments
FREE EMPLOYEE EXPENSE CLAIM FORM
A claim that gives the reviewer enough context.
A useful expense claim explains what was spent and why it belongs to the business. The workbook provides a place for employee details, itemised expenses, the business purpose and a receipt reference, then totals the entered SGD amounts.
Keep the approval outcome separate from the reimbursement record. Approving a claim does not mean it has been paid. The template helps document those steps, while your team manages the actual decision, receipts and payment process.
A useful file.
Ready to make your own.
Excel-compatible .xlsx · Editable blank sheet and fictional example · No YavaHR app account needed
Download claim formGet the simpler CSV CSV files are manual tables. They do not include the workbook’s formulas or formatting.
WHAT’S INSIDE
A clearer place
for the details.
A total for the claim
The workbook adds the entered SGD line items so the reviewer can check the amount requested.
Separate review and payment status
Record the approval decision and reimbursement details as distinct steps.
HOW TO USE IT
A little preparation.
A clearer result.
Describe the business purpose
Replace the sample employee details and make each expense understandable to the reviewer.
Reference the receipt
Store supporting receipts through your agreed process and use a reference that the reviewer can follow.
Record the outcome
Check the total, record the decision and update the reimbursement details after payment has actually been confirmed.
A few practical
questions.
Is the expense claim form free to download?
Yes. Download the Excel workbook without a YavaHR app account. A simpler CSV version is also available for a manual table-based workflow.
Can I mix currencies in one claim?
The workbook totals SGD amounts. Convert and review foreign-currency expenses through your business’s agreed process before entering a SGD amount. It is not a currency converter.
Does the file store receipt images?
No. It records a receipt reference. Keep receipts in the location your business has agreed, with suitable access for the people reviewing the claim.
Will an approved claim be reimbursed automatically?
No. Approval and reimbursement are manual records in this workbook. It does not initiate payments, connect to accounting systems or determine GST treatment.